For many small businesses, technology is often an afterthought until something goes wrong. But ignoring IT best practices can cost you time, money, and customer trust. Here are five of the most common mistakes we see — and how to avoid them:
1️. Weak Passwords and No MFA (Multi-Factor Authentication)
The most common entry point for hackers is still a weak password. Passwords like “admin123” or using the same password across multiple accounts are recipes for disaster. Multi-Factor Authentication (MFA) adds an extra layer of security by requiring a second form of verification, like a text message code or authentication app, making it significantly harder for attackers to gain access.
Solution:
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Enforce strong password policies (12+ characters, mix of upper/lowercase, numbers, and symbols).
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Require MFA on all important accounts, including email, VPN, and financial tools.
2️. Ignoring Software Updates and Security Patches
Outdated software is one of the easiest ways for hackers to exploit your systems. Whether it’s your Windows operating system, firewall firmware, or router software, every unpatched vulnerability is a door left wide open.
Solution:
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Enable automatic updates where possible.
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Partner with an IT provider like CyTek to manage patching and ensure critical systems stay up-to-date.
3️. No Data Backup or Disaster Recovery Plan
Imagine losing all your client data due to a hard drive failure or ransomware attack. Without reliable backups, this scenario is a business-ending event for many small companies.
Solution:
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Implement automatic, off-site backups.
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Regularly test your recovery process — backups are useless if they can’t be restored when needed.
4️. DIY Network Setup Without Proper Security
Trying to save money by setting up your network without the right knowledge can leave gaping holes in your security. Open Wi-Fi networks, misconfigured routers, and no VLAN segmentation make it easy for attackers to snoop on your traffic.
Solution:
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Have your network properly configured by professionals.
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Use firewalls, VLANs for guest networks, and strong Wi-Fi encryption (WPA3 preferred).
5️. Lack of Employee Cybersecurity Awareness
Your employees are the front line of defense against phishing attacks and social engineering scams. Even the best firewall won’t help if someone clicks on a fake invoice email.
Solution:
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Provide ongoing cybersecurity awareness training.
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Conduct simulated phishing tests to measure and improve staff readiness.